Conference Schedule

Click here to see the draft schedule (posted Jan. 3, 2025)

Calls for Papers and Posters

• Call for Papers - due Monday, Jan. 13, 2025 at 11:59 p.m. (EST)

• Call for Posters - due Wednesday, Feb. 26, 2025 at 5:00 p.m. (CST)

Have some free time in Lubbock?

• Learn about Things to Do in Lubbock

First Time at AAAE?

Read this helpful list of advice for making the most of your conference experience.

Overton Hotel & Conference Center
2322 Mac Davis Lane
Lubbock, TX

Book online with the direct booking link or by calling 806-776-7000. (Specify the block name: “AAAE Annual Meeting 2025”)

Rooms are $154/night plus taxes.

The reservation cut-off date is May 1, 2025.

 Helpful advice for booking online:

• When you click the link, it will take you to the group reservations page.
• It will automatically put the check-in as and check-out date as ONLY the first date available in the block; you will have to adjust the check-in and check-out dates to your desired stay and click UPDATE.

To make their own reservations, guests will need to provide a credit card to book. Nothing is charged to this card unless they no show and forget to cancel their reservation by 4pm one day prior to their stay, as per our 24hr cancellation policy. (The no show fee is the first night of the reservation plus applicable taxes.)

Please Note: Guests will be asked at check-in to provide their ID (name on ID must match reservation) and a credit card to cover their room, tax and incidental charges. The Overton charges a $50.00 incidental hold per night of each guests stay, per room. The hold is released at checkout (within 3-5 business days) with final billing as long as no incidental charges were made to the room number. Examples of incidental charges that can be made to the guests room number would be: valet parking fees, room service, bar tabs, gift shop purchases, restaurant meal charges for breakfast, lunch or dinner, in room internet upgrades, movie purchases, amenity deliveries, etc.

 Airport Shuttle

• To schedule the complimentary airport shuttle, please call the bell stand at (806) 776-7000. 
• The shuttle leaves the hotel every hour and half hour.  
• For pickup, please give them your name, date of arrival, arrival time and flight number. They will track your flight and stay updated on all delays. 
• If you need to schedule a departure, please schedule the shuttle for the time you would like to leave the hotel.